Technical Assistant

PUB337520

About this role: Technical Assistant

About this role: Technical Assistant

  • Promote and comply with the applicable safety instruction and Company HSE procedures in all activities.
  • Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices.
  • Treat all information obtained during the course of the work with confidentiality.
  • Manage the VP’s calendar and provide support with the coordination of meetings and other appointments.

Focal point for intranet, PR and communication-related enquiries.

  • Manage the update of MP Intranet and coordinate with PR the preparation of a communication plan.
  • Design and prepare MP bi-weekly Newsletter after consolidating inputs from the team.
  • Organize of Talk Time sessions, team events, workshops, meetings, etc.
  • Liaise with external parties (hotels, etc.) to arrange team buildings and other internal events.

Responsible for MP admin purchase requisitions (PR).

  • Raise admin-related PRs for the division, prepare LPOs, follow-up on payments.
  • Responsible for the technical review and validation of mission/event-related invoices and expense claims.

In charge of MP logistic arrangements

  • Manage regular missions and/or relocation arrangements to various project locations.
  • Ensure timely offshore visit arrangements, including the processing of offshore documents.
  • Process QP passes, Offshore cards, visas for incoming visitors.

Handle a range of work processes and provide general support

  • Maintain and ensure a comprehensive electronic filing structure.
  • Carry out administrative and other related work order requests (issue requisitions, update of database, etc.)
  • Coordinate with the team to maintain the division leave schedule and process related documents.
  • Generate references in PRODOM for letters issued by MP and handle correspondences.
  • Provide support to the team based in Doha as well as in the different Contractors’ offices.
  • Coordinate office moves arrange office practicalities, transportation, etc. to minimize disruption.
  • Ensure efficient communication with all other COMPANY entities, especially GS, IT, PR and C&P.
  • Learn and operate new technologies as they are developed and implemented (such as Electronic Data Management System, PRODOM).

Requirements

Requirements

  • 5+ years of experience as Technical or Administrative Assistant.
  • Bachelor’s degree.
  • Substantial experience in an office administrative role.
  • Proficiency in MS Office Package (Excel, Word and Power Point), knowledge of MS Access preferred.

Start applying immediately

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

  • Certifications (optional)
  • Job references (optional)
  • Motivation Letter (optional)
  • Resume
Apply now

Any questions remaining?

Your consultant, Bea Cristina Pineda is happy to clarify anything about this vacancy. When reaching out, use the pub number:
PUB337520

Account manager

Bea Cristina Pineda
Brunel Energy Qatar Doha
b.pineda@brunel.net

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